{"__v":10,"_id":"5633026fb904a10d0032f799","category":{"__v":21,"_id":"5614a5076ebd340d006a1bd0","pages":["5614a5086ebd340d006a1bd2","5614a68fb283fb0d00a487d5","5614aab0163a7d2100ab5f02","563301637b563e0d00904900","56330184b904a10d0032f797","563302048c9cda0d002526ff","5633020e62c48a0d00334df3","5633022c10b6040d0087946b","5633024010b6040d0087946d","5633026fb904a10d0032f799","5633034538f8aa0d00d31002","5633035062c48a0d00334df5","5633036949e16d0d00122537","5633037b38f8aa0d00d31005","5633038d38f8aa0d00d31007","5633039bb904a10d0032f79b","56330b63b904a10d0032f7a6","56330e587b563e0d00904908","56370adb0704070d00f06c0c","563bc913dfa1282b000dd33e","56ad51b279011b0d00c32aba"],"project":"5614a5066ebd340d006a1bcc","version":"5614a5076ebd340d006a1bcf","sync":{"url":"","isSync":false},"reference":false,"createdAt":"2015-10-07T04:52:23.567Z","from_sync":false,"order":1,"slug":"reference","title":"Reference"},"parentDoc":null,"project":"5614a5066ebd340d006a1bcc","user":"5614a4b8b283fb0d00a487d3","version":{"__v":5,"_id":"5614a5076ebd340d006a1bcf","project":"5614a5066ebd340d006a1bcc","createdAt":"2015-10-07T04:52:23.031Z","releaseDate":"2015-10-07T04:52:23.031Z","categories":["5614a5076ebd340d006a1bd0","5614aa6253a1830d0098e962","5633048649e16d0d00122539","563305b08c9cda0d00252704","563305dc8c9cda0d00252705"],"is_deprecated":false,"is_hidden":false,"is_beta":false,"is_stable":true,"codename":"","version_clean":"1.0.0","version":"1.0"},"updates":["58f75d63fab8862f008bddb7"],"next":{"pages":[],"description":""},"createdAt":"2015-10-30T05:38:55.007Z","link_external":false,"link_url":"","githubsync":"","sync_unique":"","hidden":false,"api":{"results":{"codes":[]},"settings":"","auth":"required","params":[],"url":""},"isReference":false,"order":10,"body":"Books are made to be edited by multiple people. Invite your team!\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/VLU0TQyTQQSN2MeGxB4m_Screen%20Shot%202016-01-17%20at%2011.32.10%20AM.png\",\n        \"Screen Shot 2016-01-17 at 11.32.10 AM.png\",\n        \"430\",\n        \"180\",\n        \"#6cb671\",\n        \"\"\n      ],\n      \"caption\": \"\",\n      \"border\": true\n    }\n  ]\n}\n[/block]\n\n[block:api-header]\n{\n  \"type\": \"basic\",\n  \"title\": \"Sharing is on a per-book basis\"\n}\n[/block]\nSharing in Fieldbook is at the book level. When you share, others have access to the whole book, but nothing else. (We don't yet have a way to share just part of a book.)\n[block:api-header]\n{\n  \"type\": \"basic\",\n  \"title\": \"Books are private by default\"\n}\n[/block]\nWhen you create a new book, it's private to you. Invite others when you're ready.\n[block:api-header]\n{\n  \"type\": \"basic\",\n  \"title\": \"Inviting people by email\"\n}\n[/block]\nClick the share button to invite people to a book by email:\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/mo8p2LjQMCEWlF7UYwgQ_Screen%20Shot%202016-01-16%20at%207.02.59%20PM.png\",\n        \"Screen Shot 2016-01-16 at 7.02.59 PM.png\",\n        \"606\",\n        \"428\",\n        \"#2ba333\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n\n[block:api-header]\n{\n  \"type\": \"basic\",\n  \"title\": \"Permissions\"\n}\n[/block]\nWhen you invite someone to a book, you choose one of these options:\n[block:parameters]\n{\n  \"data\": {\n    \"0-0\": \"View only\",\n    \"1-0\": \"Edit rows\",\n    \"2-0\": \"Admin\",\n    \"0-1\": \"View the whole book\",\n    \"1-1\": \"Edit rows and cells, including adding, deleting, and moving rows\",\n    \"h-0\": \"Permissions\",\n    \"h-1\": \"Can\",\n    \"h-2\": \"Cannot\",\n    \"0-2\": \"Edit anything or invite other users\",\n    \"1-2\": \"Change sheets, fields, links or formulas; or invite other users\",\n    \"2-1\": \"Edit anything and invite other users\"\n  },\n  \"cols\": 3,\n  \"rows\": 3\n}\n[/block]\nThe creator of a book is the owner and always has “admin” permissions.\n[block:api-header]\n{\n  \"type\": \"basic\",\n  \"title\": \"Sharing publicly via a link (read-only)\"\n}\n[/block]\nIf you enable the shareable link, then anyone will be able to view the book, whether or not they have a Fieldbook account. They can't edit unless you specifically invite them by email, though.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/F3DanZBRTWW1u3UCjmJZ_Screen%20Shot%202016-01-16%20at%207.08.47%20PM.png\",\n        \"Screen Shot 2016-01-16 at 7.08.47 PM.png\",\n        \"597\",\n        \"480\",\n        \"#2ba333\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n\n[block:api-header]\n{\n  \"type\": \"basic\",\n  \"title\": \"Books are updated immediately\"\n}\n[/block]\nWhen one person updates a book, the changes show up immediately for all users. No need to ask if you have “the latest version”.","excerpt":"","slug":"sharing-and-collaboration","type":"basic","title":"Sharing & collaboration"}

Sharing & collaboration


Books are made to be edited by multiple people. Invite your team! [block:image] { "images": [ { "image": [ "https://files.readme.io/VLU0TQyTQQSN2MeGxB4m_Screen%20Shot%202016-01-17%20at%2011.32.10%20AM.png", "Screen Shot 2016-01-17 at 11.32.10 AM.png", "430", "180", "#6cb671", "" ], "caption": "", "border": true } ] } [/block] [block:api-header] { "type": "basic", "title": "Sharing is on a per-book basis" } [/block] Sharing in Fieldbook is at the book level. When you share, others have access to the whole book, but nothing else. (We don't yet have a way to share just part of a book.) [block:api-header] { "type": "basic", "title": "Books are private by default" } [/block] When you create a new book, it's private to you. Invite others when you're ready. [block:api-header] { "type": "basic", "title": "Inviting people by email" } [/block] Click the share button to invite people to a book by email: [block:image] { "images": [ { "image": [ "https://files.readme.io/mo8p2LjQMCEWlF7UYwgQ_Screen%20Shot%202016-01-16%20at%207.02.59%20PM.png", "Screen Shot 2016-01-16 at 7.02.59 PM.png", "606", "428", "#2ba333", "" ] } ] } [/block] [block:api-header] { "type": "basic", "title": "Permissions" } [/block] When you invite someone to a book, you choose one of these options: [block:parameters] { "data": { "0-0": "View only", "1-0": "Edit rows", "2-0": "Admin", "0-1": "View the whole book", "1-1": "Edit rows and cells, including adding, deleting, and moving rows", "h-0": "Permissions", "h-1": "Can", "h-2": "Cannot", "0-2": "Edit anything or invite other users", "1-2": "Change sheets, fields, links or formulas; or invite other users", "2-1": "Edit anything and invite other users" }, "cols": 3, "rows": 3 } [/block] The creator of a book is the owner and always has “admin” permissions. [block:api-header] { "type": "basic", "title": "Sharing publicly via a link (read-only)" } [/block] If you enable the shareable link, then anyone will be able to view the book, whether or not they have a Fieldbook account. They can't edit unless you specifically invite them by email, though. [block:image] { "images": [ { "image": [ "https://files.readme.io/F3DanZBRTWW1u3UCjmJZ_Screen%20Shot%202016-01-16%20at%207.08.47%20PM.png", "Screen Shot 2016-01-16 at 7.08.47 PM.png", "597", "480", "#2ba333", "" ] } ] } [/block] [block:api-header] { "type": "basic", "title": "Books are updated immediately" } [/block] When one person updates a book, the changes show up immediately for all users. No need to ask if you have “the latest version”.